Speakeasy has partnered with the Supplier Development Programme (SDP) for many years to deliver Meet the Buyer, Scotland’s largest public procurement event. Bringing together thousands of delegates, exhibitors, buyers and public sector organisations, the event provides a platform for businesses to connect with procurement opportunities, build relationships and gain valuable industry insights.
Delivering an event of this scale requires careful coordination across multiple stakeholders, extensive exhibitor management and a seamless delegate experience. Acting as an extension of the SDP team, Speakeasy provides end-to-end event management, combining our expertise in events, exhibitions, technology and film production to deliver a fully integrated solution.
Our role begins long before event day, managing exhibitor onboarding, event communications and the creation of key event resources including exhibitor manuals, accessibility information, speaker guidance and delegate communications. To streamline the exhibitor experience, Speakeasy developed a dedicated exhibitor portal where participants can manage company profiles, upload marketing materials, register staff, generate badges, submit dietary requirements and order additional services such as graphics, furniture and audiovisual equipment. Information submitted through the portal automatically populates the event app, reducing administration and ensuring delegates always have access to the latest exhibitor information.
Working closely with the venue and exhibition contractors, Speakeasy designs the event floorplan and creates dedicated zones that maximise visitor flow and exhibitor visibility. This includes the development of bespoke feature areas such as partner pavilions, networking spaces and presentation theatres. Our in-house design team creates all event branding and signage, ensuring a consistent visual identity across the venue while delivering all print production and installation requirements.
Technology plays a key role in enhancing the attendee experience. Speakeasy provides the registration system, including pre-event badge generation, onsite badge printing and fast-track scanning for delegates arriving with pre-printed badges. The event app serves as a central information hub, featuring the agenda, speaker profiles, exhibitor directory, attendee networking tools and an interactive floorplan that allows visitors to quickly locate exhibitors and key event features. This floorplan is also made available via touchscreen displays throughout the venue to improve navigation and accessibility.
Onsite, Speakeasy manages all audiovisual production for keynote and presentation areas, including live content distribution to screens throughout the venue, wireless headset systems and AI-powered live captioning to improve accessibility. Our film production team records all presentations for post-event use and captures additional content including interviews, delegate reactions and event highlights, creating a library of assets that extends the value of the event long after it has concluded.